Privacy Notice

General Information

We, Advario B.V., and our affiliated companies (hereinafter jointly referred to as “Advario”) welcome you to our websites and thank you for your interest in our company.

This Privacy Notice aims to inform you of how we collect, use, transmit, store, or otherwise process your personal data, and what your rights are in relation to the data processing.

Data Controller

The entity stated in our Disclaimer is responsible for the processing of the data described below.

Data Processing

Please find below information about how we, Advario, handle your personal data in accordance with Art. 13 of the General Data Protection Regulation (“GDPR”). We may collect, use, store, transmit or otherwise process your personal data for the following purposes:

  • Website management and security

We strive to offer you the best possible service; this also includes continuous optimizing of our Internet presence and, it goes without saying, protection of your data. Our server will automatically record data whenever you visit our websites. We do not, however, assign any personal identity to this data, which can, for example, be the domain name and IP address of the requesting computer or the date of access, duration of your visit or the website from which you visit us. This data is generally used for system security purposes as well as to continually optimize our sites and services. Data evaluation is exclusively of a statistical nature.

We will store the IP address transmitted by your web browser for a period of seven days strictly for the purpose of being able to recognize, limit and rectify any attacks on our websites. After expiry of this period, we will erase or anonymize the IP address. The legal basis for this is Art. 6 Para. 1 lit. f GDPR.

Whenever you visit our websites, for statistical purposes our web server will temporarily store in a log your so-called “usage data” to allow us to improve the quality of our websites. This data set comprises:

  • The site from which the file was requested,
  • The file name,
  • The date and time of the request,
  • The data volume transmitted,
  • The access status (file transmitted, file not found),
  • The description of the type of web browser used,
  • The requesting computer’s IP address, shortened in such a way that it can no longer be linked to an identified individual.

The above-mentioned log data will only be stored in an anonymized form.

  • Use of cookies

This website uses cookies. We use cookies and similar technologies to secure, improve and analyze the use of our website. You can adjust your preferences and give your consent below. You can withdraw you consent at any time. You can find more information in our Cookie Notice.

  • Contract management

We process your personal data as a client’s representative, supplier’s representative, or business partner’s representative to initiate the necessary steps towards execution of contract or for the performance of contract.

  • Compliance with legal obligations

Certain laws and regulations require us process personal in certain circumstances, e.g., to conduct and abide by customer due diligence, to complete customs clearance, and to establish and maintain health and safety practices in our premises and terminals.

  • Recruitment

We process the personal data you share with us in connection with your online application exclusively for the purpose of reviewing your application, scheduling, and conducting interviews, and selecting the final candidate from among the list of candidates. No data processing for other purposes will take place. We process your personal data in accordance with the applicable data protection provisions to take steps at your request prior to entering into an employment contract pursuant to Art. 6, section 1 (b) General Data Protection Regulation (or the equivalent national implementation provision).

You yourself determine the scope of the data you would like to communicate to us in connection with your online application. Online applications are transmitted to our People Function department and processed by People Function as rapidly as possible. We receive your curriculum vitae (CV) via Workday – in a protected area where access is restricted, and login is required. Only authorized personnel have designated access and are able to see your application and CV. As a rule, applications are forwarded to the head of the responsible specialist unit, i.e. hiring manager. Other than that, no sharing of your data takes place. Your details will be treated by us as confidential. If your application proves unsuccessful, your documents will be deleted after 6 months.

If you wish us to have regard to your application in connection with other or future job vacancies, please do include a note on your application to this effect. Your data will then be processed in compliance with article 6, section 1 (a) of the General Data Protection Regulation. In this case, your application will be deleted as stated in the vacancy. You can withdraw your consent at any time by contacting our contact person for data protection matters.

  • Employment onboarding

Successful candidates for job applications are required to share necessary information with our People Function department and specific third parties to enable us to perform our due diligence verification of information, initiate the employment relationship, organize immigration or relocation affairs, provide welfare benefits, or carry out any other activity as may be required to facilitate smooth employee onboarding.

  • Marketing and advertising

We will only use your personal data for advertising or market/opinion research if you have specifically consented to us doing so. You may withdraw your consent at any time by contacting our Data Protection Officer.

  • Management of our Social Media presence:

We operate official Social Media pages, based on Article 6, section 1 (f) GDPR which refers to processing that is done in the interest of public relations and communication. We do not at any time register, store, or process personal data of our users on these pages, except for job applications (see “Recruitment” above). We may communicate with you via the Social Media platform by answering to comments, messages or the like, share your posted content on any of our social media pages and allow you to participate in contests and/or raffles.

On certain Social Media pages, we also accept job applications. The processing here is based on Art. 6, section 1 (b) GDPR (or the equivalent national implementation provision). Please see the “Recruitment” section for more information. Check the settings and privacy policy of the respective provider you have signed up to as well. The data you submit to our Social Media pages (e.g. comments, videos, applications, or pictures) will at no time be used or processed by us for any other undisclosed purposes.

To the extent that the platform provider leaves us room to exert influence over or set parameters regarding the processing of your data, we will design our social media pages to be as compliant as possible with applicable data protection rules. We therefore do not make use of demographic, interest-based, behavior-based, or location-based target group classifications for the purposes of advertising, notwithstanding that such services may (by default) be provided to us by the social media platform providers.

The Social Media platforms use what are known as “web tracking methods” on their websites. Please be aware of the following: the possibility cannot be excluded that the Social Media platforms may use your profile data, for instance to evaluate your habits, personal relationships, preferences and the like. We and the respective Social Media platform are responsible for the processing of the personal data. However, we have no influence on the processing of your data by the social media platforms. Further information on the data processing conducted by the platform provider, including information concerning your rights as a user, can be found in the provider’s data protection policy and/or privacy notice. Please reach out to us, if you have further questions or require assistance in finding the respective information.

If you wish to object to a particular data processing, please contact us via the contact information provided in our content provider information. Following our examination of your request, we will determine whether we are able to respond to your request. If we are unable to fulfill your request using our own means, we will forward it to the appropriate service provider. If you send us an inquiry through the social media platform, we may also, depending on your request, refer to other secure communication channels that guarantee confidentiality. You always have the option to send us confidential inquiries to the address given in the content provider information.

Any personal data, such as your name, address, identity documents, telephone number or e-mail address, will not be collected unless you specifically provide them to us (e.g., by email). Your personal data will only be collected, processed, used, or stored for the purposes as indicated or for secondary purposes arising from them, unless laws/regulations require us to process your personal data for compliance with legal obligations. 

Data Transfer to Third Parties

Within the framework of data processing on our behalf as defined by Art. 28 GDPR, we will transfer your data to service providers who assist us with the operation of our websites and the related processes. Our service providers are bound by strict instructions issued by us and subject to corresponding contractual obligations. We use the following service providers: hosting provider, web analysis service provider, website programming and maintenance service provider.

Data Security

We have implemented technical and organizational measures to ensure that your personal data is protected as comprehensively as possible against unauthorized access. We use an encryption procedure on our sites. Your computer will use TLS encryption to transmit your data to our server via the Internet and vice versa. This is indicated by the locked padlock symbol in your browser status bar and the address line beginning with https://

Data Retention

We will only retain your personal data for as long as it is necessary for the specified purpose(s), or as required by applicable law. 

Your Rights

Under the provisions of the GDPR, Singapore’s PDPA and/or other applicable data protection laws, you have  rights as a so-called “data subject” including but not limited to: the right of access (Article 15 GDPR, Section 20 PDPA); the right to rectification (Article 16 GDPR, Section 22 PDPA); the right to erasure (Article 17 GDPR); the right to restriction of processing (Article 18 GDPR, Section 16 PDPA); the right to object (Article 21 GDPR, Section 16 PDPA) and the right to data portability (Article 20 GDPR).

Right to Object (Art. 21 GDPR, Section 16 PDPA)

You have the right to object to processing at any time on grounds relating to your situation. Should you do so, then we will no longer process your personal data unless there are compelling legitimate grounds for processing which override your interests, rights, and freedoms or for the establishment, exercise, or defense of legal claims.

Right to Lodge a Complaint with a Supervisory Authority

You have the right to lodge a complaint with a supervisory authority (e.g., the Dutch Data Protection Authority, Singapore’s Personal Data Protection Commission) if you consider that the processing of your personal data infringes data protection law/regulations. If you are an EU resident, you can assert this right with a supervisory authority in the EU member state of your habitual residence, place of work or the place of the alleged infringement.

Where applicable law provides these (or other) rights, you may contact our Data Protection Officer at to exercise your rights. Do note that these rights are not absolute; they will always be balanced against other fundamental rights and there may be circumstances under which Advario may have grounds to refuse to grant your request to exercise your right(s). We will provide you with an explanation if we do not grant your request.

Contact via Email

You have the possibility of getting in touch with us via email. To process your inquiry, we need your name and your e-mail address. The legal basis for the processing of the data is article 6, section 1 (b) of the General Data Protection Regulation. We use your data exclusively for the purpose of processing your enquiry.

Data Protection Officer’s Contact Details

Our company Data Protection Officer will be pleased to provide you with any information you require, or respond to any feedback you have, concerning data protection:

Concluding Provisions

We reserve the right to update this Privacy Notice at any time, either with or without prior notice. By using our website(s) you are declaring your agreement to these data protection regulations.

Status: June 2024